Setting Cadences: Daily, Weekly, Monthly

1. Understand Project Cadence Options

1. What Cadence Means

The cadence of a project determines how often it generates tasks. In Xenia, you choose from three frequencies: Daily, Weekly, or Monthly. Each time a task is generated, it appears on the assigned employee's device at the configured start time and must be completed by the due time.

The right cadence depends entirely on how often the work actually needs to happen — not on what's convenient to configure. A daily food safety log needs a daily cadence. A monthly district manager inspection needs a monthly cadence. 

2. Configure Daily Cadence Settings

2. Daily Cadence

What it does: Generates one task per location (or per user) every day the project is active.

When to use it:

• Opening and closing checklists
• Temperature logs
• Cleaning verifications
• Any check that must happen every single day to maintain standards

Configuration:

• Frequency: Daily
• Days of week: Select which days the task should generate. Uncheck Saturday and Sunday if the operation is closed on weekends. Leave all days selected for 7-day operations.
• Start time: When the task becomes visible on the employee's device
• Due time: When it must be completed

3. Use Weekly Cadence for Weekly Tasks

3. Weekly Cadence

What it does: Generates one task per location (or user) on the selected day(s) each week.

When to use it:

• Weekly store walk or manager walkthrough
• Weekly deep-clean checklists
• Weekly inventory counts
• Any check that happens once a week on a consistent day

Configuration:

• Frequency: Weekly
• Day(s) of week: Select which day(s) the task should generate. You can select multiple days if the task happens more than once per week but not every day (e.g., Tuesdays and Fridays).
• Start time and due time: Same as daily — when the task appears and when it must be done

4. Set Monthly Cadence and Timing

4. Monthly Cadence

What it does: Generates one task per location (or user) on a specific day of the month, every month.

When to use it:

• Monthly district manager inspections
• Monthly equipment maintenance checks
• Monthly compliance audits
• Any process that happens once a month

Configuration:

• Frequency: Monthly
• Day of month: Select the calendar day (e.g., the 1st, the 15th, the last day of the month)
• Start time and due time: When the task appears and when it must be completed

5. Match Cadence to Task Frequency

Xenia uses each location's timezone — set by the address on that location — to determine when tasks appear and are due. A project configured to start at 6:00am will generate tasks at 6:00am local time at every location. A store in Chicago and a store in Los Angeles will both get their task at 6:00am their time, not 6:00am wherever the admin who built the project is located.

No separate configuration is needed per location. Set the time once, and Xenia handles the timezone translation automatically across all locations in the project.