May 2023 Product Release Update

  • Updated

May 2023 Released Features

We're thrilled to announce our latest product updates, packed with new features to help you and your team skyrocket productivity and efficiency. Here's a rundown of the exciting improvements we've made.

πŸ”— Public Submissions via Shareable Links

  • Distribute your forms, checklists, inspections, and logs through a public URL
  • When Public Access for a Template is toggled On, any individual possessing the link can view, complete, and submit these forms (no Xenia account required)
  • Completed public submissions are saved and viewable by Template Admins in the Template Dashboard (Submissions Tab)


πŸ’° Cost Tracking

  • Add costs related to a task or work order directly on the task's detail page
  • Attach relevant images and documents to provide context for the expenses
  • Workspace Administrators have the ability to adjust the Currency for costs


🌐 Improved Template Dashboard & Submissions View

  • Better template dashboards to find relevant information about your submissions and preview your templates
  • Quickly find submissions with our new full-screen Submissions Inbox View
  • Utilize conditional filters and focus on remaining & failed steps for efficient issue resolution
  • View notes related to a submission without having to click into a submission


βœ… Create Work Orders from Submissions

  • Users can now create work orders from submissions to quickly identify, assign, and resolve critical problems


πŸ“ˆ New Reporting Tool

  • Leverage our new reporting feature for in-depth insights and data analysis
  • Xenia's reporting tool contains filters, widgets, tables, and graphs to customize & find the most relevant information to your organization's operations
  • View Task Summary Reports - gain complete visibility into operations from top to bottom
  • View Employee Productivity Reports - measure your teams workload, output and efficiency


πŸ“‹ Full Screen Template Builder & Mobile Emulator

  • Streamline your workflow with our latest improvements to the Template Builder
  • Preview templates on mobile devices with our Mobile Emulator
  • Enjoy a seamless experience with our full-screen template builder view
  • Customize template settings, add your company logo, and manage Template Admins and Submitter roles


⏲️ Time Tracking

  • Keep track of your team's time spent on tasks with our new time tracking feature available on the Xenia Mobile App
  • Frontline teams can track the time it takes to complete a specific task, issue, or work order directly inside of the task's detail screen


πŸ“· Image Capture For Issue Reporting & Tasks

  • On Mobile: Use the β€œCreate” Camera button to create a new task, issue, or work order directly from an Image
    On Web:
    Easily add and view photos in the task table using our new "Photos attached" column

Smaller Improvements

  • πŸ“… Task Management & Calendar Improvements
    • Group tasks by status, assignee, asset/location, or priority for better organization
    • Create tasks directly from the calendar, with improved tile enhancements and task scheduling
    • Enjoy a more user-friendly experience with revamped weekly and daily views
  • πŸ“₯ Enhanced Downloading Capabilities
    • Download PDF Reports of Submissions directly from the Mobile App
    • Improved template download functionality supporting individual & multiple submission downloads as a CSV, PDF, or multiple PDFs
  • πŸ“§ Automated Email Notifications
    • Receive automated email notifications with PDFs of submissions every time
    • Configure automated email notifications for submissions inside of the Template Settings window

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