What are Logs?

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Data Logs Defined

In Xenia, logs are electronic records that capture data related to a particular process, meter reading or system. These logs are a set of questions and numerical responses used on a recurring basis to monitor fluctuations in the object or process being measured.

Common Workplace Logs

  • Work Order Log
  • Punch List Log
  • Shift Handover Log
  • Food Temperature Log
  • Boiler Meter Log
  • Pool Chemical Log
  • Lost and Found Log
  • Vehicle Mileage Log
  • Preventive Maintenance Log
  • Food Waste Log
  • Pest Control Log
  • Incident Report Log
  • Visitor Log

Step Types of that can be used in Logs

Procedure: Short step-by-step punch list items, great for to-do lists.

Text Field: Add text or readings to a step; specify units of measurement.

Number Answer: Prompt team members to respond to a step with a number value and units.

Cost: Prompt team members to respond to a step with a dollar amount ($ USD, € Euro).

Pass/Fail: Pass or fail items to facilitate inspections & audits.

Take Photo: Capture an image for a step.

Temperature: Prompt team members to respond to a step with a temperature (°F, °C, or K).

Date/Time: Prompt team members to respond to a step with a Date/Time.


Using Logs in Xenia

Logs can be incredibly helpful in optimizing assets and processes by identifying variations in reading or changes in performance.

Xenia provides a free ready-to-use operations template library filled with logs that can be saved and edited



Xenia also provides a template builder to create any log you need. Learn how to build your own log step-by-step!



Once created, logs can be used or assigned to individuals or teams by attaching them to tasks or work orders.



Logs can be completed on desktop and mobile devices with time stamps for every step of the template. All responses, attached images and notes are securely stored in the cloud for analysis and reporting.


In Xenia, every log submission is neatly stored with accompanying data. This data can be exported into an Excel file with every submission in the rows, and the accompanying responses in the columns. You can also export each individual submission in a clean PDF report.

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